Office Manager

The Office Manager is the heartbeat of our Dallas headquarters. This hybrid role ensures the office runs seamlessly, supports senior leaders with high-level administrative needs, and partners closely with the People Team to create an exceptional employee experience. We’re looking for someone proactive, organized, people-focused, and able to effortlessly shift between tasks—whether coordinating leadership meetings, welcoming candidates, managing vendors, or helping onboard new team members.

What You’ll Do

Office Management

• Oversee day-to-day office operations to maintain a clean, organized, and fully functional workspace

• Manage supplies, vendor relationships, maintenance requests, shipments, and equipment

• Serve as the first point of contact for visitors, candidates, and employees

• Coordinate office events, team gatherings, celebrations, and culture-building activities

• Maintain meeting rooms, calendars, and office logistics for smooth daily operations

• Support safety compliance tasks, key/vehicle logs, and facility checks as needed

Executive Assistant Support

• Manage calendars, appointments, and travel for the Market President and leadership team

• Prepare agendas, meeting notes, presentations, and follow-ups

• Assist with communication drafts, leadership updates, and project coordination

• Protect leaders’ time through smart prioritization, scheduling discipline, and proactive reminders

• Handle sensitive and confidential information with discretion

HR & People Operations Support

• Assist with onboarding: scheduling, first-day setup, welcome packets, I-9s, equipment prep

• Support new hire communication, email and system setup requests, and pre-start coordination

• Maintain accurate employee files, records, badges, and documentation

• Partner with People Team on benefits, employee questions, and policy guidance

• Post job ads, schedule interviews, conduct phone screens (as needed), and coordinate with hiring managers

• Support culture and engagement initiatives: recognition, birthdays/anniversaries, events, surveys

• Assist with compliance tasks such as MVR documentation, training assignments, and acknowledgments

• Manage confidential HR information with professionalism and trust

What We’re Looking For

• 3+ years in office management, administrative support, HR coordination, or executive assistant roles

• Exceptional organization, communication, and interpersonal skills

• Ability to multitask and thrive in a fast-paced environment

• High level of professionalism, discretion, and emotional intelligence

• Strong systems skills: Google Workspace, Excel, Slack/Chat; HRIS experience (Rippling is a plus)

• Friendly, dependable, people-first mindset with a passion for supporting others

• Bonus: Experience in home services, construction, field services, or multi-site operations