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You will collaborate with stakeholders, legal, and finance teams to support operational procurement and travel/expense functions, while driving automation and efficiency in a fast-paced environment.
Responsibilities
Operational Procurement (90%)
- Ticket Management: Efficiently triage and resolve requests, issues, and escalations, ensuring compliance with SLAs and accuracy in ticket documentation.
- Purchasing: Manage end-to-end procurement tasks for low-dollar deals, including NDAs, RFPs, TPRAs, contract negotiations, the PR-PO cycle, and chasing approvals for seamless execution.
- Supplier Onboarding: Work with cross-functional teams to facilitate supplier onboarding, ensuring compliance and efficiency.
- P-Card Payments & Expense Audits: Review and reconcile P-card requests, audit expenses, and manage credit card maintenance, ensuring compliance and financial accuracy.
- Employee Onboarding/Exits: Support procurement, travel, and expense processes during employee transitions, ensuring policy adherence.
Procurement Transformation Projects (10%)
- Automation Implementation: Identify and implement automation opportunities in procurement processes.
- Analytics & Reporting: Create and maintain reports to track KPIs, analyze trends, and drive data-driven decision-making.
- Project Management: Prioritize and manage multiple projects, ensuring timely delivery and alignment with organizational goals.
Requirements
- Procurement Operations Expertise: Proven experience in procurement operations, preferably with ERP systems like Oracle Fusion/Cloud.
- Contract Administration: Experience with contract review and approval, ensuring compliance with procurement policies.
- Project Management: Strong organizational skills to manage complex projects independently.
- Data Analysis: Experience with data analysis and tools like Excel, Google Sheets, and Alteryx.
- Communication & Collaboration: Strong written and verbal communication skills, with experience collaborating across functions.
- Adaptability & Agility: Ability to quickly learn and take on additional responsibilities as the team grows, with the agility to adjust to shifting priorities.
Must Haves
- 1-3 years of procurement or analytical work experience.
- Proficiency in Microsoft Excel and Google Sheets.
- Strong problem-solving and troubleshooting skills.
- Ability to thrive in a fast-paced environment.
Nice to Haves
- Experience with ticketing systems (e.g., ServiceNow) and expense tools (e.g., Concur), Alteryx, Tableau.
- Strong critical thinking skills and a proactive learning attitude.
- Experience in T&E, expense reports, and expense audits.
Applications/Systems Supported in Role
- ERP: Oracle Fusion/Cloud (Procurement, AP, Reports & Analytics)
- Business Management: G-Suite (Email, Spreadsheet, Slides, Forms), Slack, Zoom
- Expense Management: Concur, Forma
- Credit Card Management: Banking system applications
- Business Analytics: Oracle Analytics Cloud, Tableau, Alteryx
- Issue Resolution: ServiceNow
- Robotic Process Automation: UIPath
- Other: ScoutRFP, Globality, Amazon Business / Marketplaces
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