Contract Administrator

Contract Operations Coordinator (Professional Services Renewals)

Our client is seeking a Contract Operations Coordinator to support the execution of a large-scale Professional Services renewal program. This role will serve as the central point of coordination for contract renewals, managing contract administration, data collection, workflow tracking, status reporting, and stakeholder communication to ensure agreements are completed accurately and on schedule.

The ideal candidate is highly organized, detail-oriented, and comfortable managing multiple priorities across a broad group of stakeholders. This position partners with Engineering, Program Management, Finance, Sourcing, Legal, Portfolio Management, and external vendors to drive contract execution and improve operational efficiency.

Key Responsibilities

Contract Administration & Operations

• Coordinate preparation and review of Professional Services renewal documents

• Manage intake, tracking, and administration of 100+ Professional Services agreements

• Maintain contract status reports and renewal dashboards

• Identify and escalate risks, blockers, and approval delays

• Ensure documentation is accurate, complete, and submitted on time

Data Collection & Validation

• Collect and validate resource and funding requirements from business stakeholders

• Organize information required for contract creation and approval workflows

• Track funding allocations, resource assignments, and dependencies

• Maintain accuracy and consistency of renewal-related data

Workflow Management

• Submit and track contract requests through procurement and approval processes

• Coordinate reviews across Engineering, Finance, Sourcing, Legal, and Portfolio teams

• Monitor milestones, deadlines, and contract execution progress

Stakeholder & Vendor Coordination

• Serve as the primary point of contact for renewal-related communications

• Partner with vendors on statements of work and contract revisions

• Coordinate meetings, follow-ups, and approval activities

• Provide regular updates on status, risks, and timelines

Reporting & Program Support

• Create and maintain executive-level status reports and dashboards

• Track contract progress, outstanding actions, and upcoming milestones

• Support leadership with reporting and analysis

• Recommend process improvements to streamline operations and reduce risk

Qualifications

• Experience in contract operations, procurement, vendor management, project coordination, business operations, or related functions

• Strong organizational and project management skills

• Ability to manage multiple priorities and deadlines

• Excellent written and verbal communication skills

• Strong attention to detail and accuracy

• Advanced proficiency in Excel and Google Sheets

• Ability to work independently and proactively solve problems

Preferred

• Experience supporting technology, engineering, or professional services organizations

• Knowledge of contract lifecycle management processes

• Experience working with procurement, sourcing, legal, and finance teams

• Familiarity with contract management and workflow systems

• Experience creating executive-level reports and dashboards